Article I – Name and Location
The name of the organization is the North Carolina Transportation Maintenance Council. It is a non-profit corporation chartered in the State of North Carolina. Offices of the organization shall be in such localities as may be determined by the Executive Board and Board of Directors.
Article II – Council and Chapters
The North Carolina Transportation Maintenance Council, is made up of five chapters across the state of North Carolina. These are:
- Charlotte Metro
- Mount Airy
- Down East
The Council will hold a state board meeting via conference call the first Monday of each month as needed). Board will be notified via email 7 days in advance. Subsequently, two state board meetings as needed per year. One state convention will be held annually.
Each Chapter may consist of a Chair, Co-Chair, Treasurer and Secretary.
The council and chapter‘s year begins on January 1 and ends on December 31.
Article III – Eligibility
Operating Member: Members who are directly engaged in supervising the maintenance of equipment and/or
parts supervisors in operating companies, OEM or the manufacturer’s agent whose time is fully devoted to maintenance problems. In any operation that equipment is purchased and maintained the person or persons responsible for maintaining that equipment will be classified as an operating member.
Allied Member Representatives of any manufacturer related to the transportation industry. (no voting
Student Member – actively enrolled in accredited transportation related program. (no voting rights and no charge.
Lifetime Member – Members shall be elected at the discretion of the board of directors. Members shall be retired one year and not employed full time. Once approved as a lifetime member, Yearly Membership fee will be exempted for this group. All lifetime members will be classified as operating members. (no voting rights)
All members shall file renewal Membership Applications annually.
Membership Fees: A membership fee will be charged to all Operating and Allied members. The board of directors will establish the annual membership fee.
Article IV – Council Meetings
Council Chapter meetings shall be held monthly as needed. Membership should be notified 15 days prior to the meeting when possible.
- Charlotte Metro
- Down East
- Mt Airy
Article V – Board of Directors
State Board will be made up of state officers: President, Vice President, Secretary, Treasurer.
There will be a board member elected from each chapter, elected by the chapter, to serve on the Board for NCTMC. Should a chapter not select someone, the President can appoint with the approval from the State Board.
Leadership – To serve as a Member of the State Board, you must have served as a chapter officer/ member prior to moving to a position on the State Board.
Article VI – Elections of Board of Directors Members
Elections: Will be held during the annual meeting.
Vacancies: Should there be a vacancy in the President position, this may be filled by the Vice President. A vacancy in the office of vice president, secretary or treasurer shall be filled by a member of the council
selected by vote of the board of directors. In the absence of the President and Vice President, at any meeting, the council shall select a member to be the acting chairman for that meeting.
Quorum: A simple majority of board members present will constitute a quorum.
State Board will have a one year term, but may be re-elected.
Chapter Leadership elections will be during the fourth quarter for the following year.
Chapter Leadership positions have a one year term.
The North Carolina Transportation Maintenance Council does not have any paid staff other than and with the exception of a paid financial consultant.
Article VII – Committees
The President shall appoint the following standing committees at the first meeting of the Board of Directors following the Annual State Conference.
- Audit and Budget
There will be a Scholarship Committee with at least 4 people serving on the committee. 1 representative from each chapter will serve on the committee. Only 1 representative from each chapter shall serve on Scholarship Committee.
Article VIII –Scholarships
NCTMC will offer scholarships on an annual basis – distributed evenly to active chapters. The purpose of the scholarships is to financially assist deserving individuals that are pursuing a higher education within the on-road transportation industry.
Chapter Scholarships will be submitted to the NCTMC Office. After deadline, scholarship applications will be submitted to the Scholarship Committee. Committee will review and forward recommendations to the NCTMC Board.
Article IX – Parliamentary Procedure
The latest edition of Robert’s Rules of Order (parliamentary procedure manual) shall govern all meetings of the Board of Directors, membership, committees, and other meetings of the NCTMC.
Article X – Finance
1. Fiscal Year. The fiscal year for the Association shall end on December 31 of each year.
2. Bonds. The Board of Directors may require such fidelity, surety and performance bonds as shall be deemed necessary and reasonable for the Association.
3. Contracts. The Board of Directors may authorize any officer or officers, agent or agents of the Association, in addition to the officers so authorized by these bylaws, to enter into any contract or execute and deliver any check or instrument in the name of and on behalf of the Association and such authority may be general or specific.
4. Deposits All funds of the Association shall be deposited to the credit of the Association in such banks, trust companies, or other depositories as the Board of Directors may select.
5. Budget. The Board of Directors shall approve an annual operating budget or the Association.
6. Donations. The Board of Directors may accept on behalf of the Association any contribution, gift, or bequest for the general purposes or for any special purpose of the Association but not for personal gain.
7. Books and Records. The NCTMC shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Board of Directors and committees having any of the authority of the Board of Directors. All books and records of the Association may be inspected by any member for any proper purpose at any reasonable time.
8. Financial Review and Audit. The financial records and transactions of the Association shall be reviewed or audited annually by a Certified Public Accountant designated by the Board of Directors, and a copy of such review or audit shall be transmitted to each member of the Board of Directors. The Board of Directors may direct a review or other appropriate method of accountability for a fiscal year upon full disclosure to the membership of the reasons for such action.
9. All monies for all NCTMC events should be mailed to the NCTMC Office and noted to appropriate chapter line item.
Article XI- Dissolution
The organization shall use its funds only to accomplish the stated objectives and purposes of the organization and no part of these funds shall be distributed to the members of the organization. In the event of dissolution of the organization, any funds remaining shall be distributed to one or more regularly organized and qualified tax-exempt organizations as selected by the Board of Directors.
Article XII – Bylaws
Amendments to the Bylaws may be made after 30 days notice (hard copy mail and/or via electronic) to the NCTMC membership.
Original Bylaws adopted July 2010 (this will change when officially adopted by the NCTMC membership Revised month/day/year once voted on.)